Class Title: Purchaser V
Position Number: 451.2021-05
Opening Date: November 20, 2020
Closing Date: Open Until Filled
Starting Salary: $4,588.50 - $5,248.33 monthly
Division: Administrative Services
Work Location: Austin
Overnight Travel: 5%
Application Process: Complete a State of Texas Job application application and document how you meet the job requirements, education, and experience listed below. Resumes are not accepted in lieu of a completed application. An official copy of college transcripts is required. All applications must have an original signature. Incomplete applications will not be accepted for consideration.
Submit Applications and Transcripts to:
Human Resources, 2601 N. Lamar Blvd., Austin, TX. 78705, or fax to (512) 475-1313, or e-mail to firstname.lastname@example.org or via WorkInTexas.com . Applications must be received by 5:00 pm on the closing date. A State Application may be obtained from the Department of Banking website or WorkInTexas.com. The required documentation may be submitted separate from the application. It is the applicant’s responsibility to ensure the required documentation is received by the closing date.
Performs advanced (senior -level) purchasing, procurement, and staff services work. Oversees the purchasing, contracting, supply, and property accounting activities of the Department. Serves as the agency HUB Coordinator. Oversees supply room, mail room, and facilities management. Serves as the agency’s Risk Manager and Safety Officer. Works under the direction of the Director of Administrative Services with considerable latitude for the use of initiative and independent judgment.
General Duties and Responsibilities:
- Performs purchasing for the Department and the Finance Commission. Implements purchasing requests by following mandated state requisition procedures. Monitors the status of purchases and keeps requesting parties informed thereof. Reviews and reconciles purchasing activities under the procurement cards.
- Serves as the Department’s HUB Coordinator and assists the Department in achieving its goal of HUB procurements.
- Prepares procurement specifications for solicitations. Manages the bid process and prepares bid tabulations in accordance with State of Texas requirements.
- Negotiates and reviews contracts, contract renewals, amendments and plan changes. Recommends cancellation of contracts when unwarranted deviations occur. Monitors contract performance and billings.
- Oversees receipts of purchases. Ensures that items delivered are properly received, inspected, and forwarded to the requesting party. Rejects items that do not meet specifications. Submits complaint reports to the Texas Comptroller’s Office on questionable merchandise and problem vendors.
- Monitors the activities of the Inventory and Store Specialist including supply room accounting, supply levels, stocking supply closets and authorizing supply purchases, and receipt and distribution of mail and express deliveries.
- Oversees management of the Finance Commission building and grounds including repairs, improvements, building security, fire safety/protection, and janitorial service. Secures and oversees contract services as needed.
- Coordinates Capitol Complex and telephone service with the DIR to include Department of Banking headquarters and Department of Banking regional offices.
- Coordinates the leasing of office space for the Department’s regional offices with the Texas facilities Commission (TFC). Works with the regional directors on determining space requirements; develops and submits leased-space requirement forms to TFC; and serves as the Department’s point of contact on matters pertaining to leases, materials, supplies and services.
- Serves as the Department’s Property Manager. Establishes and maintains accountability records in the State Property Accounting system. Conducts the inventory of property and reconciles inventoried property to the general ledger. Ensures new property is tagged, recorded and transferred as appropriate.
- Disposes of salvage property following appropriate state disposal procedures. Reports damaged, missing and/or stolen property as required by the state. Requests deletions of property from SPA as appropriate. Prepares periodic accounting of property deleted from Department’s inventory.
- Performs responsibilities as the agency's Safety Officer.
- Updates safety policies and procedures.
- Monitors safety of facility and coordinates with Regional Office Safety Officers on a regular basis.
- Performs safety inspections and provides training on a regular basis.
- Performs other duties as assigned.
Required Minimum Qualifications:
Experience and Education
- Graduation from an accredited four-year college or university with major course work in general business, public administration or related field.
- Three years recent, direct experience working at a State of Texas agency in purchasing and/or contracting.
- Work experience in State of Texas agency purchasing and/or contracting may be substituted for education on a year for year basis.
- Experience in State Property Accounting system, state record keeping, and purchasing systems.
- Experience in facilities management.
- Experience with CAPPS Financials including the asset management and Purchasing/eProcurement modules.
- Unexpired certification as a Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).
Knowledge, Skills, Abilities
- Extensive knowledge of purchasing methods and procedures and the writing of general and technical specifications.
- Knowledge of contracting regulations and policies.
- Strong working knowledge of word processing and spreadsheet applications.
- Knowledge of the use of the Internet in conducting procurement activities, including accessing resource information and posting to the Electronic State Business Daily.
- Strong record keeping, negotiation, customer service and teambuilding skills.
- Ability to manage multiple projects simultaneously.
- Ability to understand non-complex contracts and requests.
- Ability to plan and assign the work of the Inventory and Store Specialist.
- Ability to make decisions affecting the operation of purchasing and property management.
- Ability to be on call 24 hours, 7 days a week.
Physical and Cognitive Requirements:
The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing, walking, and lifting) is routinely required to carry out some duties. It requires extensive computer, copiers, printers, telephone, and client/customer contact. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual, speech and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. The position requires:
- Regular and punctual attendance.
- Frequent use of personal computer, copiers, printers, and telephones.
- Frequent sitting.
- Ability to lift at least 30 pounds.
- Frequent work under stress, as a team member, and in direct contact with others.
- Travel: at least 5% overnight travel.
State law prohibits any employee of the Department from being or becoming “directly or indirectly indebted to, or financially interested in an entity supervised or regulated by the Banking Commissioner.” See Texas Finance Code, Section 12.107.
Those selected for an interview will be contacted by telephone. Final male applicants between the ages of 18 to 26 will be required to furnish proof of registration or exemption from registration with the selective service system
E-Verify – This organization participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
The Texas Department of Banking is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, veteran status, age or disability in employment or the provision of services. A disabled individual requiring reasonable accommodation shall not be denied the opportunity due to the disability. The applicant should contact Human Resources if reasonable accommodation is required during the application process at (512) 475-1347.