Energy Management Plan

Energy Management Plan (Resource Efficiency Plan) for the State Finance Commission Building, 2601 North Lamar, Austin, Texas

Updated September 2013

  1. Rules as Adopted by the State Energy Conservation Office
  2. Overview of the State Finance Commission Building
  3. Summary of Energy Conservation Plan (Resource Efficiency Plan)
  4. Asset Management Inventory
  5. History of Utility Use and Expenditures
  6. Preliminary Energy Audit (PEA) / Utility Assessment Report (UAR)
  7. Implementation Schedule of Goals and Measures for Cost Reduction
  8. Finance Strategy
  9. Utility Awareness Plan
  10. Savings Monitoring and Evaluation Plan
  11. Contact Information
  12. State Finance Commission Resource Efficiency Plan

1. Rules as Adopted by the State Energy Conservation Office

The Texas Department of Banking has developed a plan for conserving energy pursuant to SB 59, 83rd Regular Session which amends Subchapter I, Chapter 2166 of the Texas Government Code by adding Section 2166.409 – State Agency Energy Savings Program. 

Section 1 of HB 2278 (Codified as TEX. GOV'T CODE ANN. sec. 447.002, as amended by Chapter 573, 77th Legislature) requires the State Energy Conservation Office (SECO) to adopt rules that require a state agency or institution of higher education to implement any energy conservation measure for which funding is available. This rule requires all agencies and institutions to develop and implement a Resource Efficiency Plan (REP) and to submit certain certifications to SECO concerning that plan and its implementation.

The purpose of the rules that pertain to state facility energy and water management is to achieve all measurable cost effective utility and related operational efficiency improvements and to reduce unnecessary consumption of natural resources by state agencies and institutions of higher education.

The rules adopted by SECO state that any state agency that occupies space in a state-owned building to which a managing state agency provides the utility service shall develop an REP tailored to the using agency's unique situation. The using agency shall assist and support the managing agency in the preparation and implementation of the managing agency's Resource Efficiency Plan. The using agency shall coordinate its REP with the managing agency. The using agency shall cooperate with SECO and the managing agency to address utility management in the building.

The rules also state that a state agency that occupies a building that the state does not own shall develop an REP, tailored to the unique situation of the lessee, and shall cooperate with SECO in addressing the utility management of that leased space. This cooperation shall include taking actions to affect energy and water use and employee behavior to the extent that such actions can result in savings in utility related lease costs. A state agency that occupies non-state owned buildings shall prepare the Utility Awareness Plan that is described in §19.14(c)(5) of TAC, Title 34, Part 1, (relating to Utility Management Planning) and update the plan as required.

2. Overview of the State Finance Commission Building

The State Finance Commission (SFC) Building is located at 2601 North Lamar Boulevard, Austin, Texas. The SFC Building was built in 1968 and acquired by the Texas Department of Banking in 1975. The SFC Building is a normal steel and brick office building that has three floors with an estimated 25,500 net usable square feet. Formerly a two story building, the SFC added a third floor in 1984. The SFC Building is owned and occupied by the three Finance Commission agencies - the Texas Department of Banking (DOB), Texas Department of Savings and Mortgage Lending (SML), and the Office of Consumer Credit Commissioner (OCCC). Approximately 120 employees of the three Finance Commission agencies currently work in the SFC building.

The costs of maintenance repairs and utilities are shared between the three agencies based on square footage occupation of the building.

In addition to occupying a portion of the SFC Building, DOB also maintains four regional offices in the following cities: Houston, Lubbock, Arlington, and San Antonio. These offices are all in non-state owned space and comply with the rules as adopted by SECO. DOB and OCCC also lease a small amount of space at the Nob Hill Office Complex which is located across the street from the SFC Building. These facilities also comply with the rules adopted by SECO.

The SFC Building is supported by City of Austin Energy for electricity and water and by the Texas General Land Office for natural gas. Electricity is the main source of energy supporting normal applications including all air conditioning units and internal/ external lighting. Natural gas is used to heat the building and for hot water applications.

3. Summary of Energy Conservation Plan (Resource Efficiency Plan)

Below is a narrative summary of the overall goals, strategies, and desired outcomes for addressing utility use at the State Finance Commission Building.

Goals

  • Identify energy and water cost reduction measures
  • Implement feasible cost reduction measures
  • Further strengthen current energy management processes
  • Increase employee awareness of utility conservation measures
  • Effectively reduce energy and water consumption

Strategies

  • Develop an Energy Action Plan to detail all energy process steps
  • Audit utility consumption and budget information
  • Assess building/equipment make up and efficiency
  • Analyze data obtained through energy audits and assessment reports
  • Allocate resources, staffing and process alignment to support energy conservation plan
  • Implement financing plan for capital investment projects
  • Ensure endorsement of energy conservation plan by institutional leadership
  • Provide employee training to maintain continued energy conservation and cost savings
  • Monitor the implementation status of energy conservation measures
  • Continuously maintain and update energy conservation plan

Desired Outcomes

  • Institution missions, visions, and operations are maintained at optimum levels
  • Implementation of measurable energy conservation actions are successful
  • Energy Action Plan has a positive environmental impact
  • Electricity and natural gas use reduction by one percent every two years

4. Asset Management Inventory

The following table describes the SFC Building in a format prescribed by SECO.

Facility Address Yr. Built Facility Type Gross Sq. Footage Construction Type FTE M-F
SFC Building 2601 N. Lamar 1968 Office 32,000* Steel/Brick 120

*Equipment rooms, warehouse space, file space, etc. is included in gross square footage of which 25,500 is net usable square footage

5. History of Utility Use and Expenditures

Beginning in March 2006, building utilities were billed directly to the TFC. As of September 2009, the Finance Commission agencies once again became responsible for all utility bills.

6. Preliminary Energy Audit (PEA) / Utility Assessment Report (UAR)

A Preliminary Utility Audit (PUA) is commonly called a Preliminary Energy Audit. Since state law now requires water conservation, the use of the term “utility” has been adopted. This audit is used as an initial feasibility study to determine if facilities have any viable utility conservation projects.

The following items are to be used as tools to determine the potential need for the acquisition and installation of utility conservation measures:

  • Building data
  • Major energy and water-using systems
  • Energy and water use and cost data for twelve continuous months
  • Energy and water use index
  • Information gathered should be used to identify and describe the following:
  • Utility conservation measures
  • Recommend systems changes
  • Finally, the following conclusions should be reached:
  • Estimation of utility cost savings and description of system changes
  • Estimation of the annual cost savings that can be realized by implementing the recommended utility conservation measures.

Once the PUA has been completed and analyzed, a Utility Assessment Report (UAR) will be written to sdetail recommendations for cost effective resource efficiency measures that could be implemented to reduce utility consumption and/or utility costs.

7. Implementation Schedule of Goals and Measures for Cost Reduction

This section describes how the REP Team plans to achieve the agency established goals and implement the recommended cost effective resource efficiency measures that are identified in the UAR or PEA, and a strategy for monitoring the status of implementation of the REP.

After completing the PUA and the Austin Energy Business Energy Analysis, several items may be identified as potential cost savings measures. Some items will have a cost associated with them and some will not. Other items will have a significant financial impact and will be implemented in the long term, pending budgetary approval.

Short Term

  • Use automatic power save mode on electronic equipment
  • Lower thermostat in winter
  • Raise thermostat in summer
  • Reduce heating/air conditioning load during unoccupied hours
  • Install exterior shading devices
  • Turn off equipment when not in use
  • Turn off interior lighting when not in use
  • Install photocell to control exterior lighting
  • Decrease temperature of water heater
  • Water exterior foliage on water conservation designated days
  • Seal cracks around windows and doors

Long Term

  • Replace elevator
  • Replace hot water boiler
  • Replace plumbing fixtures with low flow devices

Goals Met in Last 5 Years

  • Replacement of a the SFC Building air conditioning system with a more energy efficient product (Capital Improvement)
  • Replacement of thermostats with programmable models
  • Installation of blinds in the SML occupied space
  • Replacement of T-12 fluorescent lighting with more efficient T-8 model (Capital Improvement) See Section 11
  • Retrofit exit signs with energy efficient light sources See Section 11
  • Replacement of the SFC Building roof with a product containing better insulating and reflection qualities (Capital Improvement) See Section 11

8. Finance Strategy

This section details the costs associated with the operations of the SFC Building, the financing of the projects identified in the UAR and the funding sources to be used. The following is a breakdown of the areas related to the energy management process and the corresponding object of expense:

Maintenance and Utilities:  Normal building maintenance for the SFC Building falls under other operating expenses. All expenditures are paid from revenues generated by the FC agencies. General Revenue is not used.

Staff Salaries:  The salaries of the staff associated with the maintenance of the building are all paid from the salary object of expense.

It should be noted that not all of the above operating expenses are limited strictly to the Energy Management Process; but cover the operations and maintenance of the SFC Building as a whole.

Capital Projects and/or Improvements: Items identified as capital projects or improvements ($25,000 or greater) are submitted as separate line items on the agencies annual budgets that are submitted to the Finance Commission for approval

9. Utility Awareness Plan

This section describes how to make employees aware of utility conservation measures by using methods which directly affect changes in behavior.

The following will be used as tools to increase employee awareness and participation. These tools will be developed by the energy management team once the PEA has been completed and recommendations have been made.

Focus Groups: Small discussion groups or focus groups will be used to gather more detailed information and then disseminate to staff.

Interviews: Personal interviews will be used to obtain input from top management and facilities and maintenance managers. These staff can help evaluate the plan and provide comments on what actions should and should not be taken by individual employees; what staff members are responsible for; and the responsibilities of different departments.

Delivery methods for the above mentioned utility awareness tools may include staff meetings, division meetings, email, etc.

By utilizing these methods of information gathering and dissemination on an on-going basis, energy saving actions realized may include, but are not limited to the following:

  • Keep blinds or curtains drawn during a hot summer day; open them during the sunny part of a winter day.
  • Make sure floor or wall vents are not blocked by furniture or other obstructions.
  • Use daylight instead of electric light whenever possible.
  • Turn lights out when you leave your office for more than a few minutes.
  • Avoid using space heaters.
  • Turn off office machines overnight.
  • Share printers and fax machines instead of purchasing separate ones for each person.
  • Turn off water taps when water is not being used; report all leaks promptly.
  • Leave thermostats at pre-set temperatures

10. Savings Monitoring and Evaluation Plan

Usage will be monitored and each improvement evaluated as to usage reduction compared to cost of implementation.

11. Contact Information

REP Implementation Team

Vance Ivie
Staff Services Officer
(512) 475-1364
vance.ivie@dob.texas.gov

Sami Chadli
Director of Administrative Services
(512) 475-1316
sami.chadli@dob.texas.gov

Stephanie Newberg
Deputy Commissioner
(512) 475-1280
stephanie.newberg@dob.texas.gov

12. State Finance Commission Resource Efficiency Plan

As per Section 2, Overview, the rules adopted by SECO require a state agency or institution of higher education to implement any energy conservation measure for which funding is available. This rule requires all agencies and institutions to develop and implement a Resource Efficiency Plan and to submit certain certifications to SECO concerning that plan and its implementation. As occupants of the SFC Buildings, DOB, OCCC, and SML have developed this plan as a group and will jointly evaluate, implement, and monitor the energy savings measures that are recommended in the PEA.